Privacy Policy of Seshboard
 

Seshboard collects some Personal Data from its Users.


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Owner and Data Controller


Seshboard Pte. Ltd., 7 Temasek Boulevard, #12-07 Suntec Tower One, Singapore 038987, Singapore

Owner contact email: hello@seshboard.com

 

Types of Data collected


Among the types of Personal Data that Seshboard collects, by itself or through third parties, there are: name; email address; username; profile picture; Usage Data; Data communicated while using the service; Tracker; calendar information; geographic position; device information.

Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection.

Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using Seshboard.

Unless specified otherwise, all Data requested by Seshboard is mandatory and failure to provide this Data may make it impossible for Seshboard to provide its services. In cases where Seshboard specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.

Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.

Any use of Cookies – or of other tracking tools – by Seshboard or by the owners of third-party services used by Seshboard serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.

Users are responsible for any third-party Personal Data obtained, published or shared through Seshboard and confirm that they have the third party's consent to provide the Data to the Owner.

Mode and place of processing the Data
 

Methods of processing

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.
The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of Seshboard (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner.

 

The updated list of these parties may be requested from the Owner at any time.

 

Legal basis of processing


The Owner may process Personal Data relating to Users if one of the following applies:

  • Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;

  • provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;

  • processing is necessary for compliance with a legal obligation to which the Owner is subject;

  • processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;

  • processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.

 

In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Place
 

The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located.

 

Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.

 

Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.

If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.

Retention time


Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.

Therefore:

  • Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.

  • Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.

 

The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right of access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

The purposes of processing

 

The Data concerning the User is collected to allow the Owner to provide its Service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third parties), detect any malicious or fraudulent activity, as well as the following: hosting and backend infrastructure, access to third-party accounts as required to make use of external software tools that have been integrated into Seshboard, analytics, infrastructure monitoring and troubleshooting, managing contacts and sending messages, handling activities related to productivity, handling payments, and providing online videoconferencing services.

For specific information about the Personal Data used for each purpose, the User may refer to the section “Detailed information on the processing of Personal Data”.

Detailed information on the processing of Personal Data
 

Personal Data is collected for the following purposes and using the following services:

 

Access to third-party accounts
 

This type of service allows Seshboard to access Data from your account on a third-party service and perform actions with it. This is only necessary when the User is accessing external software that has been integrated into Seshboard, such as Google Docs. These services are not activated automatically, but require explicit authorization by the User.

 

Google Drive account access
This service allows Seshboard to connect with the User's account on Google Drive, provided by Google LLC or by Google Ireland Limited, depending on the location Seshboard is accessed from.
Personal Data processed: Data communicated while using the service; email address; username.

Place of processing: United States – Privacy Policy; Ireland – Privacy Policy.

 

Analytics
 

The services contained in this section enable the Owner to monitor and analyze web traffic and can be used to keep track of User behavior.

 

MixPanel
MixPanel is an analytics service provided by Mixpanel Inc.
Personal Data processed: Tracker; Usage Data.

Place of processing: Netherlands – Privacy PolicyOpt Out.

 

Google Analytics
Google Analytics is a web analysis service provided by Google LLC or by Google Ireland Limited, depending on the location Seshboard is accessed from, (“Google”). Google utilizes the Data collected to track and examine the use of Seshboard, to prepare reports on its activities and share them with other Google services.
Google may use the Data collected to contextualize and personalize the ads of its own advertising network.
Personal Data processed: Tracker; Usage Data.

Place of processing: United States – Privacy PolicyOpt Out; Ireland – Privacy PolicyOpt Out.

Google Tag Manager
Google Tag Manager is a tag management service provided by Google LLC or by Google Ireland Limited, depending on the location Seshboard is accessed from.
Personal Data processed: Tracker; Usage Data.

Place of processing: United States – Privacy Policy; Ireland – Privacy Policy.

Handling activities related to productivity
 

This type of service helps the Owner to manage tasks, collaboration and, in general, activities related to productivity. In using this type of service, Data of Users will be processed and may be retained, depending on the purpose of the activity in question. These services may be integrated with a wide range of third-party services disclosed within this privacy policy to enable the Owner to import or export Data needed for the relative activity.

Google Workspace

Google Workspace is an integrated suite of cloud-based productivity, collaboration and storage services provided by Google LLC or by Google Ireland Limited, depending on the location Seshboard is accessed from. Gmail or other G Suite services are not scanned by Google for advertising purposes. In addition, Google does not collect or use data inside these services for advertising purposes in any other way.
Personal Data processed: name; email address; geographic position; data communicated while using the service.

Place of processing: United States – Privacy Policy; Ireland – Privacy Policy.

Calendly

Calendly is a service provided by Calendly, LLC, that facilitates online scheduling of appointments.
Personal Data processed: calendar information; email address; geographic position; name; Tracker.

Place of processing: United States – Privacy Policy.

 

Hosting and backend infrastructure
 

This type of service has the purpose of hosting Data and files that enable Seshboard to run and be distributed as well as to provide a ready-made infrastructure to run specific features or parts of Seshboard. 

 

Firebase
Firebase is a hosting and backend service provided by Google LLC. This service may work through geographically distributed servers, making it difficult to determine the actual location where the Personal Data are stored.
Personal Data processed: name; email address; profile picture; Usage Data; various types of Data as specified in the privacy policy of the service.

Place of processing: United States – Privacy Policy.

Infrastructure monitoring and troubleshooting
 

This type of service allows Seshboard to monitor the use and behavior of its components so its performance, operation, maintenance and troubleshooting can be improved. Which Personal Data are processed depends on the characteristics and mode of implementation of these services, whose function is to filter the activities of Seshboard.

Sentry
Sentry is a monitoring service provided by Functional Software, Inc. .
Personal Data processed: various types of Data as specified in the privacy policy of the service.

Place of processing: United States – Privacy Policy.

 

Managing contacts and sending messages
 

This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User. These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.

 

Mailchimp
Mailchimp is an email address management and message sending service provided by The Rocket Science Group LLC.
Personal Data processed: email address; username.

Place of processing: United States – Privacy Policy.

Ascend by Wix

Ascend is a suite of marketing tools provided by Wix.com Ltd., used by Seshboard to manage newsletter subscriptions and live chat communication with Users on our website.

Personal Data processed: email address; name; data communicated while using the service.

Place of processing: United States – Privacy Policy; Ireland – Privacy Policy; Israel – Privacy Policy.

 

Providing online videoconferencing services
 

This type of service allows Seshboard to manage the deployment, administration, hosting, recording, and distribution of online videoconferencing services.

 

Twilio Video
Twilio Video is a video communication infrastructure service provided by Twilio Inc. This service works through geographically distributed servers, making it difficult to determine the actual location where the Personal Data are stored.

Personal Data processed: video and audio stream; Usage Data.

Place of processing: United States – Privacy Policy.

Handling payments

Unless otherwise specified, Seshboard processes any payments by credit card, bank transfer or other means via external payment service providers. In general and unless where otherwise stated, Users are requested to provide their payment details and personal information directly to such payment service providers. Seshboard isn't involved in the collection and processing of such information: instead, it will only receive a notification by the relevant payment service provider as to whether payment has been successfully completed.

 

Stripe
Stripe is a payment service provided by Stripe Inc, Stripe Technology Europe Ltd or by Stripe Payments Ltd, depending on the location Seshboard is accessed from.
Personal Data processed: billing address; email address; first name; payment info; purchase history; Tracker.

Place of processing: United States – Privacy Policy; Ireland – Privacy Policy; United Kingdom – Privacy Policy.

 

The rights of Users
 

Users may exercise certain rights regarding their Data processed by the Owner.

 

In particular, Users have the right to do the following:

  • Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.

  • Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.

  • Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.

  • Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.

  • Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.

  • Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner.

  • Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof.

  • Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.

 

Details about the right to object to processing
 

Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.

Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.

 

How to exercise these rights


Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.

 

Additional information about Data collection and processing
 

Legal action
 

The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of Seshboard or the related Services.
 

The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.

 

Additional information about User's Personal Data
 

In addition to the information contained in this privacy policy, Seshboard may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.

 

System logs and maintenance
 

For operation and maintenance purposes, Seshboard and any third-party services may collect files that record interaction with Seshboard (System logs) use other Personal Data (such as the IP Address) for this purpose.

 

Information not contained in this policy
 

More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.

 

How “Do Not Track” requests are handled
 

Seshboard does not support “Do Not Track” requests.
 

To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read their privacy policies.

 

Changes to this privacy policy
 

The Owner reserves the right to make changes to this privacy policy at any time by notifying its Users on this page and possibly within Seshboard and/or - as far as technically and legally feasible - sending a notice to Users via any contact information available to the Owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.

 

Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.

 

Definitions and legal references
 

Personal Data (or Data)
Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.

 

Usage Data
Information collected automatically through Seshboard (or third-party services employed in Seshboard), which can include: the IP addresses or domain names of the computers utilized by the Users who use Seshboard, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.

 

User
The individual using Seshboard who, unless otherwise specified, coincides with the Data Subject.

 

Data Subject
The natural person to whom the Personal Data refers.

 

Data Processor (or Data Supervisor)
The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.

 

Data Controller (or Owner)
The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of Seshboard. The Data Controller, unless otherwise specified, is the Owner of Seshboard.

Seshboard (or this Application)
The means by which the Personal Data of the User is collected and processed.

Service
The service provided by Seshboard as described in the relative terms (if available) and on this site/application.

European Union (or EU)
Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.

Cookie
Cookies are Trackers consisting of small sets of data stored in the User's browser.

Tracker
Tracker indicates any technology - e.g Cookies, unique identifiers, web beacons, embedded scripts, e-tags and fingerprinting - that enables the tracking of Users, for example by accessing or storing information on the User’s device.

Legal information
This privacy statement has been prepared based on provisions of multiple legislations, including Art. 13/14 of Regulation (EU) 2016/679 (General Data Protection Regulation).

This privacy policy relates solely to Seshboard, if not stated otherwise within this document.

Latest update: December 12, 2021